Digital Measures Tutorials

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Updating Web Profile Information

1. Log in to your Digital Measures account through your MyUW portal.
2. Most screen entries in Digital Measures have radio buttons to “Display on my web profile.”
   • If you would like an entry to appear on your web profile, select “Yes.”
   • If you do not want the entry to appear on your web profile, select “No.”
3. Make sure that you have entered information in the fields marked with an asterisk (*).
4. Make sure to click on “Save and Return”, or “Save and Add Another” or “Return (Cancel).”

1. Log in to your Digital Measures account through your MyUW portal.
2. Similar to the updating your general profile information, screen entries in Digital Measures have radio buttons. In contrast, the publications section has the radio buttons next to each author’s name.
   • If you would like the publication to appear on your web profile, select “Yes” next to your name.
   • If you do not want the publication to appear on your web profile, select “No” next to your name.
3. Make sure that you have entered information in the fields marked with an asterisk (*).
4. Make sure to click on “Save and Return”, or “Save and Add Another” or “Return (Cancel).”

You can use Digital Measures to easily create your Professional Activity Report (PAR). These tips relate most closely to Faculty and Instructional Academic Staff.

General Tips

• Focus on entering activities/accomplishments for the calendar year that you would normally report in your PAR (Professional Activity Report), or enter information starting with last year’s information and working backwards.
• Before you begin entering data, it may be useful to spend 10 minutes exploring the main menu structure to get a sense of where to include various activities (some tips on this follow).
• For Faculty and Instructional Academic Staff: Probably the most important information to enter is the following (in order shown on menu):
  • Awards & Honors (under Bibliographical Information)
  • Scheduled Teaching and Advising & Thesis Committees (under Teaching)
  • Artistic and Professional Performances and Exhibits
  • Contracts, Grants and Sponsored Research
  • Presentations
  • Publications/Intellectual Contributions
  • Service: Editorships, Review Boards, Committee Membership and Service
• For Non-Instructional Academic Staff: Probably the most important information to enter is the following (in order shown on menu):
  • Workload Information (You may add other activities not currently collected in Digital Measures in the content box on this screen)
  • Awards & Honors (under Bibliographical Information)
  • Professional Memberships
  • Faculty/Professional Development Activities Attended
  • Artistic and Professional Performances and Exhibits
  • Contracts, Grants and Sponsored Research
  • Presentations
  • Publications/Intellectual Contributions
  • Service
• If the entry screens ask for information that is not used in department/university reports or is not available, skip over the data fields concerned. If you do this, however, this information will not be available for other reports or for display on your web bio.
• The navigation buttons within the DM screens are useful.
  Return (Cancel) takes you back to the previous screen without saving what you entered. To Save, click on one of the two Save options at the bottom of the screen.
  Return to Main Menu takes you back to the main activities summary screen.
• If you have information in electronic format, you can copy it into the Digital Measures “Paste Board” (see left menu) and then drag or copy/paste items into the appropriate fields. Delete any hard returns first, however.
• Be sure to include information about the month and year of the particular activity, so that the information is included in the appropriate year’s report.  The particular day is optional.
  • Note: All entries display chronologically with the most recent date ant the top of the list
  • Note: When the entry only requires one date (i.e. when the event/presentation took place on a single day), only fill in the “End Date” boxes.
    
• You are encouraged to fill in Contact Information and Administrative Data as well as Workload data.
• Categories for Education, Wisconsin Idea Submissions and Career History are low priority for most faculty and staff.
• Avoid entering quotation marks around publication titles, and periods at the end of an entry.

Specific Tips – Data Entry

• Guest lectures can be entered under Non-Credit Instruction Taught.
• For publications, grants and presentations, You must enter your own name and the names of your co-authors, co-PI’s and co-presenters.You can change the order for which the individuals appear by clicking on the up and down arrows in the entry box.
• Unpublished conference papers that don’t appear in any working paper series should be entered in the Presentations section.
• Be sure to include at least the year when date information is requested.
• Be sure to indicate current status where asked.
• Fields with a black asterisk (*) indicate fields that are required for generating reports. (current status, type etc.)
• Presentations given on multiple occasions can be entered by “copying” the first entry and then editing the data and location.
• Service and Memberships may be entered with a start date only.  Leaving the end year blank will show data as [start date] – present

Reports

Review the information you have entered into Digital Measures: Click on “Run Custom Reports” (top left) or “Rapid Reports” (bottom right) and obtain a “Professional Activity Report” as a Word or PDF file.  Word files can be edited and saved to your hard drive.  PDF files can also be saved to your hard drive – these are not editable. However, PDF files transfer more effectively when other users open the file from a different computer, so this may be the best option in terms of quality.

If you have entered publications but they are not showing up on the PAR,
make sure that the publication was published or accepted during the time period that you’ve selected for your PAR. Make sure that you’ve set a value in the “current status” field.

When a screen has more than one entry, a summary screen will be displayed.   There are six possible actions you can take from the resulting screen, although not all of these actions will always be available:

• To add a new record, select the +Add New Item button.
  
• To import items in bulk, select the Import Items button (available only for the Intellectual Contributions screen).
  
• To delete a record, select the appropriate check box, then select the Trash Can Icon.
  
• To edit or view a record, click anywhere in the record row on the summary screen.
  

  Note: Your Digital Measures Administrator may have added records to the system for you. These records can be viewed, but cannot be edited or deleted. A Lock icon identifies these records. If revisions are needed to the records which have been entered on your behalf, contact your Digital Measures Administrator using the Help link.

• To copy a record, select the appropriate check box, then select the Duplicate button.